Personal Assistant / HR Manager

Position Title: Personal Assistant to Director / HR Manager

Location: Islamabad, Pakistan

NTIS Vision & Values

At NTIS PAK, we are committed to helping individuals and families navigate the complex immigration process with clarity, confidence, and professionalism.

Our Values

Integrity: Deliver transparent and honest guidance to our clients.

Excellence: Maintain high-quality standards in every service we provide.

Collaboration: Work closely with colleagues, partners, and educational institutions.

Innovation: Continuously improve our processes and services.

About the Role

We are seeking a highly organized, professional, and proactive Personal Assistant to the Director / HR Manager to provide executive support and assist with human resource operations. The successful candidate will play a key role in managing daily administrative activities, coordinating internal and external communication, supporting HR functions, and ensuring smooth office operations.

This role requires strong attention to detail, excellent communication skills, confidentiality, and the ability to manage multiple priorities in a fast-paced professional environment.

Key ResponsibilitiesExecutive & Administrative Support

1. Provide direct administrative and executive support to the Director.
2. Manage calendars, appointments, meetings, and travel arrangements.
3. Prepare reports, presentations, official correspondence, and business documents.
4. Attend meetings, prepare minutes, and ensure timely follow-up on assigned actions.
5. Coordinate communication between the Director, internal teams, clients, partners, and external stakeholders.
6. Maintain confidential records and handle sensitive information with professionalism.
7. Assist in planning and coordinating business meetings, events, and official activities.

Human Resources Management

1. Support HR operations including recruitment, employee management, and administrative processes.
2. Manage recruitment activities including job postings, candidate screening, interview coordination, and onboarding.
3. Maintain and update employee records, attendance, leave, and HR documentation.
4. Assist with employee onboarding, orientation, and induction processes.
5. Support performance management activities and employee engagement initiatives.
6. Ensure HR practices comply with company policies and applicable labour regulations.
7. Assist in developing, reviewing, and updating HR policies and procedures.
8. Handle employee queries and maintain professional workplace relationships.

Office Administration

1. Oversee daily office administration and ensure smooth operational workflows.
2. Coordinate with vendors, suppliers, and service providers.
3. Manage office supplies, inventory, and administrative requirements.
4. Assist in organizing company events, training sessions, and staff activities.
5. Support the implementation of office policies and procedures.

Qualifications & ExperienceEssential Requirements

1. Bachelor’s degree in Business Administration, Human Resource Management, or a related field (Master’s degree preferred).
2. Minimum 5 years of relevant experience in Executive Assistance, Administration, and HR Management.
3. Strong written and verbal communication skills in English.
4. Excellent organizational and time-management abilities.
5. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Strong problem-solving skills with the ability to manage multiple tasks.
7. Experience handling confidential information and professional correspondence.

Personal Attributes

1. Highly professional, reliable, and trustworthy.
2. Strong attention to detail and accuracy.
3. Excellent interpersonal and communication skills.
4. Ability to work independently and take initiative.
5. Strong decision-making and leadership abilities.
6. Ability to work under pressure and meet deadlines.
7. High level of confidentiality and integrity.

What We Offer

1. Competitive salary based on qualifications and experience.
2. Medical coverage.
3. Performance-based bonuses twice a year.
4. Professional and respectful working environment.
5. Career growth and leadership development opportunities.
6. Continuous learning and training opportunities.

Salary

PKR 80,000 – 90,000 per month

(Negotiable based on qualifications and experience)

Pay: Rs80,000.00 - Rs90,000.00 per month